Finance Directorate

1.Record Keeping

• Day-to-day review and analysis of receipts and payments documentation 
• Manual cash receipting, banking and payment
• Input receipts and payments data into computerized financial accounting system
• Ensure data input into correct customer and supplier accounts
• Ensure data input into correct general ledger accounts
• Perform reconciliations – supplier and customer accounts, assets and liability accounts

2. Management of Cash Flow

• - Manage all cash flow into and out of the organization
• - Ensure sufficient funds available to meet day-to-day running of the organization
• Apply credit payment policy to apply funds effectively
• Ensure suppliers are paid on time and correctly to ensure continuity of supply of goods and services to sustain operations
• Timely collection of funds from government, industry and internal sources
• Effective use of funds by allocation to priority areas
• Manage expenditure within budgeted areas 

3. Budgets and Forecasting

• Coordinate with managers in preparing budgets and forecasts
• Provide feedback to management on financial standing of the organization, to assist with;
• Expenditure planning and prioritizing of operational activities
• Regular review of actual expenditures against budget

4. Management of Taxes

• Comply with tax rules and regulations by paying applicable taxes according to regulated deadlines
• Advise management on taxation matters
• Ensure applicable taxes are paid on time

5. Financial Reporting and Analysis

• Use financial data and produce meaningful, useful and comparable financial reports
• Produce regular management reports to guide management in the decision-making process
• Other necessary information provided to managers to make strategic decisions

6. Implement Appropriate Systems and Processes

• Ensure appropriate and useful financial systems are implemented to produce reliable financial reports.
• Design and implement internal control measures to keep checks and balances of financial assets.
• Audit Coordination
• Prepare accounts and workpapers for audit process
• Work with auditors to ensure smooth audit process and audit completion
• Answer to audit issues and implement changes as recommended by the auditor
• Safeguarding of Assets
• Have appropriate system and processes in place to prevent or timely detection of unauthorized acquisition, use or disposition of organization’s assets
• Review, verify and cross check transactions originating documents to ensure correctness of transactions
• Ensure timely audit process to identify weaknesses promptly for quick management action